Privacy Policy

The protection of personal information is important to Functioning Together. Functioning Together is committed to respecting the right to privacy and the protection of personal information.

By providing your personal information to Functioning Together, you consent to its use, storage and disclosure in accordance with this Privacy Policy.

This Policy provides for the way in which Functioning Together may collect, use, store and disclose information. Third party commercial entities and subsidiaries, whether owned or acting on behalf of Functioning Together may be subject to the same privacy laws and may be governed by their own privacy policies. Functioning Together will always do its utmost to ensure that personal information is respected and protected.

What personal and sensitive information does Functioning Together collect?

Personal Information

Generally, personal information is information or an opinion (including information or an opinion forming part of a database) from which it is possible to determine someone’s identity.

The information collected by Functioning Together may include, but is not limited to, a person’s name, email, postal address, date of birth, gender, medical history, and credit card details.

Sensitive Information

Sensitive information is a type of personal information that also includes information or an opinion about:

  • racial or ethnic origin
  • political opinions
  • membership of a political association, professional or trade association or trade union
  • religious beliefs or affiliations or philosophical beliefs
  • sexual preferences or practices
  • criminal record; or
  • health, genetic information or disability.

If it is reasonably necessary in the circumstances, Functioning Together may also collect sensitive information such as a person’s medical history, nationality, their ethnic background or disabilities.

Functioning Together is required by law to obtain consent when collecting sensitive information. Functioning Together will assume consent to the collection of all sensitive information that is provided to it for use in accordance with this Privacy Policy, unless told otherwise.

How does Functioning Together collect personal and sensitive information?

Information may be collected when you:

  • access Functioning Together’s website
  • contact Functioning Together or Functioning Together affiliates, or engage with Functioning Together or Functioning Together affiliates via social media
  • participate in any event run by Functioning Together
  • where Functioning Together is required to do so by law

Providing information

Depending on the circumstances, some types of information will be required, and others might be optional. If you do not provide some or all of the information requested, this may affect Functioning Together’s ability to communicate with you or provide the requested products or services.

If it is impracticable for Functioning Together to deal with you as a result of you not providing the requested information or consents, Functioning Together may refuse to do so.

Collection from third parties

Functioning Together may collect personal information regarding a child from the parent or other responsible person associated with that child.

Information storage and protection

Functioning Together store information in different ways, including in paper and electronic form.

Security of personal information is important to Functioning Together. Functioning Together has taken steps to protect the information we hold from misuse, loss, unauthorised access, modification, or disclosure. Some of the security measures Functioning Together uses includes strict confidentiality requirements of our employees, volunteers, Functioning Together affiliates and service providers, as well as security measures for system access, and security measures for our website such as firewalls.

Functioning Together is required to comply with the Federal Government Notifiable Data Breaches Scheme (NDBS). If Functioning Together has a data breach that could result in serious harm, Functioning Together will notify the individual(s) that is/are affected. Functioning Together when notifying the individuals(s) and Australian Information Commissioner, will also outline what steps will be undertaken in response to the breach. A review of the breach will be undertaken, and action(s) implemented to prevent a future breach.

How does Functioning Together use and disclose personal and sensitive information?


Functioning Together, and third parties to whom we may disclose personal information in accordance with this Privacy Policy, may use your personal information to:

  • verify your identity
  • complete background checks
  • research, develop, run, administer and market competitions, programs, activities and other events, and
  • respond to emergency situations involving or requiring medical treatment

Functioning Together may use health information to ensure that programs and events are run safely and in accordance with any special health needs participants may require. Health information may also be kept for insurance purposes. In addition, we may use de-identified health information and other sensitive information to carry out research, to plan events and activities.


Functioning Together may disclose your personal information to a range of organisations which include, but are not limited to:

  • Functioning Together affiliates and other organisations involved in event management
  • companies we engage to carry out functions and activities on our client’s behalf
  • our professional advisers, including our accountants and lawyers
  • our insurers

Other disclosures

In addition, Functioning Together may also disclose personal information:

  • with your express or implied consent;
  • when required or authorised by law;
  • to an enforcement body when reasonably necessary; or
  • to lessen or prevent a threat to an individual or public health or safety.

Functioning Together website

When users visit the Functioning Together website, our systems may record certain information about their use of the site, including the web pages visited and the time and date of their visit. Functioning Together may use this information to help analyse and improve the performance of the Functioning Together website.

Websites linked to the Functioning Together website are not subject to Functioning Together privacy standards, policies or procedures. Functioning Together does not take any responsibility for the collection, use, disclosure or security of any personal information that you provide to a third party website.

Accessing and seeking correction of information held by Functioning Together

Functioning Together will take all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date. However, we rely on the accuracy of personal information as provided to us both directly and indirectly.

Functioning Together also relies on affiliates and volunteers to enter data and make their best endeavours to ensure data is accurately recorded.

Individuals may also request access to their personal information held by us by making a request via the contact details set out below. We will respond to your request for access within 14 days and endeavour to provide the requested information within 30 days. If you find that the personal information we hold about you is inaccurate, incomplete, or out-of-date, please contact us immediately and we will see that it is corrected.

Resolving privacy issues and complaints

Any issues or complaints in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made to Functioning Together at

We will respond to your complaint within 30 days and try to resolve it within 90 days. If we are unable to resolve your complaint within this time, or you are unhappy with the outcome, you can contact the Office of Australian Information Commissioner via its enquiries line 1300 363 992 or website to lodge a complaint.

For further information on Functioning Together management of personal information, please contact Functioning Together.

Functioning Together may amend this Privacy Policy from time to time.